Company Secretarial Services

We have a full range of statutory forms, registers and resolutions on hand to suit every possible company secretarial requirement. Click on the links below to find out more.

Change of Company Name
Alteration of Memorandum of Association
Increase in Nominal Share Capital
Allotment of Shares
Preparation of Annual Returns
Registration of Business Names
Company Re-registration
Transfer of Shares in a Private Company
Voluntary Strike Off

Change of Company Name


Companies may wish to change their name for a variety of reasons, for example a change in the principal activities of the company, or where a Ready-Made company has been obtained, or prior to the company going into liquidation.

CFI can advise, over the telephone, on the availability of a proposed company name. Once the name has been checked we can then prepare the various Minutes, Resolutions, and Companies Office Forms for signature by the Directors and Shareholders of the company. (In the case of a CFI Ready-Made, our Directors will sign these forms prior to transferring the documents). Change of Names currently take between 4/6 weeks to be registered.

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Alteration of Memorandum of Association


Companies alter their Memorandum of Association for a variety of reasons including a change in the main objects of the company, to insert extra powers required by banks etc., and in special circumstances, such as Charitable status applications or Section 24 applications.

CFI can prepare the various Minutes, Resolutions and Companies Office Forms to make these changes, together with the reprint of the Memorandum of Association. In the case of Ready-Made companies supplied by CFI these changes can be executed prior to the resignation of CFI Directors and Shareholders.

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Increase in Nominal Share Capital


An increase in nominal (or authorised) share capital is usually required where a company wishes to allot more than its stated share capital, or where it wishes to create a new class of shares.

CFI can draft the various Directors Minutes, Members Minutes and Companies Office Forms for signature by the Directors and Shareholders of the company increasing its share capital, and we can also supply reprinted copies of the Memorandum and Articles. This change can be made to a CFI Ready-Made company prior to the transfer of ownership to our clients.

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Allotment of Shares


Where a company wishes to increase its issued share capital, CFI can prepare the Directors Minutes, the Share Certificates, forms for submission to the Revenue Commissioners/ Companies Office and we can attend to the updating of the Register of Allotments and the Register of Members.

Where the company is issuing the shares for a non-cash consideration, as in a capitalising of Revenue Reserves or Bonus Issue, CFI can prepare all necessary documentation and liaise with the Revenue Commissioners for the purposes of assessing Companies Capital Duty, if any.

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Preparation of Annual Returns


CFI can attend to the preparation of Annual Returns together with the drafting of the accompanying AGM minutes. It is essential that companies have their Annual Returns brought up-to-date and that they are maintained on an ongoing basis. Failure to do so can result in the company being struck-off or being subject to a fine of up-to €1,900 per outstanding return. The Registrar of Companies has also begun to apply these fines against the Directors personally.

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Registration of Business Names


Where a sole trader, partnership, company, or external company trades in the Republic of Ireland under a name different from their own or registered name they are obliged to register that trading name within 30 days with the Registrar of Business Names. Failure to do can result in a fine.

The Registrar of Business Names will register any Business Name without reference to those already on the index. We can check our Online Database to see if a business name is available or to establish if any similar or identical business names are already registered. Where a client wishes to proceed we will then prepare the relevant forms for signature and filing.

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Company Re-registration


For a variety of reasons companies may wish to change their corporate structure. CFI can attend to any of the following corporate reorganisations:

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Transfer of Shares in a Private Company


The procedure for making such a transfer may seem relatively straight-forward, but if it is to be done correctly, it involves more than simply having a stock transfer form signed. Entries must be made in the Company's minute book, Register of Transfers and Register of Members.

The old share certificate(s) must be cancelled and new certificates issued under the seal of the company. If the old share certificate is lost, then an Indemnity has to be completed. The Company's Memorandum & Articles must be checked to see if there are any restrictions on the transfer of shares. The stock transfer form must then be sent for stamping by the Revenue Commissioners.

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Voluntary Strike Off


There is a common misconception that companies which have either never traded or have ceased to trade can dispense with the necessity to file annual returns with the Companies Office. However, this is not the case and indeed failure to continue to file returns can lead to late filing penalties being incurred, prosecution in the District Court, Companies being struck off involuntarily and the risk of possible action being taken against the Directors by the ODCE (Office of Director of Corporate Enforcements).

However, if a company has never traded, or has ceased to trade and does not have assets or liabilities in excess of €150 and if the Directors do not foresee the company trading again in the future, it is advisable to have the company removed from the register by way of a Voluntary Strike Off.



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